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For Bullhorn staffing teams

Placement to signed contract inside Bullhorn.

Recruiters stop chasing Word files and approval emails because draft, review, and signed status stay on the same Placement.

Book a demo See the workflow
Check pricing
Starts at £20 per user / month No per-contract fee Usually live in 2-3 weeks

See the product first, then the workflow, rollout, and blocker answers below.

← My placements Sarah Chen · Acme Corp Outside IR35
Placement synced
Candidate, client, rate, and IR35 context arrive together.
Bullhorn linked
Candidate Sarah Chen
Client Acme Corp Ltd
Start date 14 Apr 2026
Day rate £400 / day
Ready to send
Approval is complete and the signer is next in the same flow.
Approved to send
Draft ready Approval saved Signer next
Ops: Notice period wording confirmed. External legal approver reviewed through OTP link.
Used by 30+ staffing teams on Bullhorn
Perm Contract Umbrella Multi-brand
2 min
First draft on the placement
Was 15+ min to build in Word
0
Placement fields retyped
Was 7+ fields copied by hand
100 %
Approval and signature trail captured
Was scattered across inboxes
4 states
Draft, approved, sent, signed visible
Was status checked in 4 different places
Recruiter

Step 1 · Placement

Open the Placement

Rachel opens Bullhorn. Candidate, client, start date, and rate are already there.

No copy-paste. No side tabs.

Missing Bullhorn fields get flagged before the contract is created.
← My placements Sarah Chen · Acme Corp IT Contractor
Placement synced
Candidate, client, rate, and IR35 context arrive together.
Bullhorn linked
Candidate Sarah Chen
Client Acme Corp Ltd
Start date 14 Apr 2026
Day rate £400 / day
Employment Outside IR35

Every action from Bullhorn pull-through to approval and signature status stays tied to the same contract trail.

Day one

The first day nobody emails you a Word file.

Recruiters can answer “is it drafted, approved, sent, or signed?” from one contract desk instead of chasing Ops, legal, or inboxes.

Recruiter

Sees draft, approval, send, and signed state without asking Ops for the latest file.

Ops / legal

Reviews and comments on the same contract record instead of separate inbox threads.

Compliance

Finds the decision trail later without reconstructing who approved what.

See your workflow Check rollout and pricing

Recruiters stop chasing the latest file

Draft status, timestamps, and next actions stay on the same Placement instead of hiding in email threads.

External approvers can review without an account

Legal or external reviewers can use a secure OTP link when they need to approve outside the internal team.

IR35 stays on the contract record

Labels and review context stay attached to the same version instead of being tracked in a side spreadsheet.

Compliance can search the trail later

Every version, approval, and signature event is searchable later without asking who has the latest file.

One desk, four answers

What the recruiter can answer without chasing anyone.

Drafted Latest document and answers stay on the Placement.
Approved Ops or legal decision is stored on the same contract record.
Sent The signer route is visible without checking another tool.
Signed PDF and audit trail are attached to the same workflow.
Before rollout

What to check before rollout.

RecruiterDocs is built for Bullhorn staffing teams that need one contract workflow, not a separate signing tool dropped on top of the process.

Agency types already covered

Perm, contract, umbrella, and multi-brand desks can stay in one workflow instead of splitting process by team.

Rollout starts from your current templates

You do not throw away 40 Word templates. The normal path is to map the contracts you already run and remove the manual edits around them.

External reviewers are supported

Ops, legal, or client-side approvers can use a secure OTP link when they need to approve outside the recruiter account model.

First desk live in weeks, not quarters

Most teams start with one desk, one approval route, and the first live templates before widening rollout across the agency.

Compare

Why this beats Word plus email.

Agencies do not usually need another isolated e-sign tool. They need the Bullhorn workflow, the approval trail, and the signature status to stay together.

Word + email

The workflow splits the moment the contract starts moving.

  • Placement sync becomes manual retyping.
  • Approval decisions fragment across inboxes.
  • Signed status depends on asking who has the latest file.
  • Audit continuity is rebuilt later from side threads.
Manual retyping Inbox chasing
RecruiterDocs

Best fit for Bullhorn teams that want one record from draft to signed.

  • Built around the Placement record instead of export and import loops.
  • Comments, blockers, approvals, and signer status stay on one contract trail.
  • Existing Word templates move into rollout instead of being thrown away.
  • Perm, contract, umbrella, and multi-brand desks can stay in one workflow.
Bullhorn-native flow Best fit for Bullhorn teams Draft to signed on one desk
Generic e-sign

The signature step exists, but the recruiter workflow still lives somewhere else.

  • Placement sync usually depends on export or middleware work.
  • Approval logic sits outside the recruiter-facing contract record.
  • Status visibility improves late, not across the whole flow.
  • Template and desk-specific rollout usually need extra process around the tool.
Signature only Workflow split
Rollout

Rollout does not start from a blank page.

Most agencies go live by moving existing templates and one real approval path first, then widening the rollout once recruiters trust the flow.

1
Kickoff
Pick the first desk, first templates, and first approval rule.
2
Map Bullhorn
Connect Placement data and remove the manual retyping.
3
Pilot live flow
Generate, approve, and send real contracts with one team first.
4
Roll wider
Bring in the next desks, templates, and brands once the first flow sticks.
Pricing

Clear pricing, not a contact-us maze.

There is one software price: £20 per user / month. Starter rollout is for one desk from 10 users. Agency rollout is for 25+ users or multiple desks. The difference is rollout scope, not a hidden product tier.

Book a demo
Starter

One team live

£20 / user / month

Same seat price, lighter rollout scope for one desk proving the workflow with live templates.

  • 10-user minimum
  • One team or desk in the first wave
  • First 3-5 live templates mapped from your current Word set
  • Bullhorn connection and first approval path configured
  • Best when you want a fast yes/no on rollout fit
Start rollout
Most agencies

Agency rollout

£20 / user / month

Same seat price, broader rollout scope once you want multiple desks, more templates, and a full move away from Word plus email.

  • 25-user minimum
  • 25+ users or multiple desks rolling together
  • No per-contract fee and no template-count limit
  • Approval workflow, audit trail, and signature tracking included
  • Usually live in 2-3 weeks once templates and rules are agreed
See rollout
Multi-brand

Rollout across brands

Custom scope

For larger teams with multiple brands, approval paths, or a more involved rollout and review process.

  • Minimum scope agreed before launch planning starts
  • Multi-brand template and rule setup
  • Security, API, and rollout review with IT / InfoSec
  • Phased launch planning across teams
  • Commercials agreed around rollout scope
Talk to us

Pricing is simple: per-user, monthly, with rollout scoped around your templates and Bullhorn setup. Starter and agency rollout share the same software price. Multi-brand work is scoped separately because the rollout work is genuinely different.

What people usually ask before the demo

Commercial

Is there a per-contract fee?

No. The base commercial model is per user, not per contract.

Do we pay for template count?

No. The main commercial question is rollout scope, not how many templates you keep live.

How long does rollout usually take?

Most agencies are live in 2-3 weeks once the first real templates and Bullhorn flow are agreed.

Workflow

Do we need DocuSign already?

No. We agree the signing path during rollout. If you already have one, we work with it. If not, we do not expect you to arrive with the whole signature stack pre-solved.

Does it work for perm as well as contract?

Yes. The workflow is built for Bullhorn staffing agencies across perm, contract, umbrella, and mixed desks.

Do we lose our Word templates?

No. The normal rollout path is to start from the templates you already use, map them properly, and remove the manual editing around them.

How do approvals work?

Approval steps sit on the same contract record, so approvers can review, comment, and resolve without turning the process into a side thread in email.

Our legal team approves externally. Can they still review there?

Yes. External approvers can use a secure OTP link, so they can review and approve without needing the same internal account setup as recruiters.

IT & Security

What will our IT team ask about SSO, APIs, and data handling?

Usually SSO, API detail, deployment, and data-handling questions. We share security and API material early so IT does not need to wait for the end of the sales process to review it.

IT and security

Your IT team can vet us early.

If IT, compliance, or operations need detail before the demo, there is a cleaner answer than “we’ll get back to you later.”

Role-based workflow

Recruiters, approvers, and signers do not need the same access or the same screen to move a contract forward.

Recruiter queue Approval trail Signer status

Template and audit continuity

Your existing contract wording does not get thrown away. Templates, approvals, and signature events stay tied to one record.

Template mapping Approval comments Audit trail

SSO, API, and deployment detail early

We can share security and API information before the demo so the buying conversation does not stall on unanswered IT or procurement questions.

Security page API docs Privacy

See how this would work for your team.

Share a Bullhorn sandbox and a few example contracts. We will show the flow on your own process, not on a generic slide deck.

Need security details or API docs first? Review security, see the API docs, or email hello@recruiterdocs.com.

What to expect

  • We connect the demo to your Bullhorn sandbox
  • You pick the Placements and contract types to show
  • We generate, approve, and send live, not as a slideshow
  • 45 min, on Zoom, with the people who own rollout

Common rollout blockers

  • Your current Word templates are the normal starting point
  • External approvers can review with a secure OTP link
  • Security, API, and deployment questions can go to IT before the call